Recommendations for Presentations
Hong Kong Convention and Exhibition Centre
The Hong Kong Convention and Exhibition Centre is a modern congress centre situated on Hong Kong Island. The 2010 CINP World Congress will be held in one sector of the Congress Centre that holds several halls, meeting rooms and an exhibition area.
Most of the CINP sessions will be held in large halls (with 200 – 600 seats, the Plenary Hall / Convention Hall A-B with 1000 seats). Please consider this when preparing your PowerPoint presentation and use a design / size of the text and images that is readily appreciated.
Presentation technology
The halls in the Congress Centre are equipped with notebooks/laptops and all presenters are encouraged to project data directly from this equipment. Therefore, please bring your presentation in PC-compatible format (PowerPoint recommended, but other formats are possible) on a CD ROM or USB stick (no multisession; IBM PC format or compatible) no later than 90 minutes prior to your presentation to the “speaker’s centre ” in the Theatre Foyer of the Hong Kong Convention and Exhibition Centre. Presentations from a personal notebook/laptop are not possible. It will not be possible to use traditional slides in trays or magazines.
Recommendations for the production of projection material
Projection material should be regarded as a supplement to the spoken word. You should therefore not use more than 1 or 2 slides per minute. For optimal comprehension of each slide, keep the information short and clear.
We recommend you to use no more than 7 lines of text with 5 or 6 words per line and to sparingly use bold and italic styles. It is also recommended to insert spaces to clearly separate sections and when using bullets, please choose dashes, stars or dots. When presenting figures, tracings, tables, or other illustrations, one or two clear graphical events per slide is recommended to ensure that they can be appreciated from a distance.
PC charts
We recommend that PC presentations (PC charts) are prepared in landscape format. To ensure that the PC charts on the screen are legible from the seats in the very back of the hall, it is essential to use the following font sizes:
Headers: bold, font size 40
Sub-headings: bold, font size 32 or 36
Text and figures: normal, font size 24 or 28
Choose a dark background and a light font or a light background and dark font. If you use colours for text and graphics, please ensure they are strong colours that stand out from each other.
For your PC presentation, we recommend you use Microsoft PowerPoint. The animation feature will help you bring your text to life and increase the audience’s attention.
Please bring your data on CD ROM or USB stick to the “speaker’s centre”, in the Theatre Foyer of the Hong Kong Convention and Exhibition Centre.
Poster Presentation
Poster sessions will be held Monday 07 June to Wednesday 09 June 2009. These sessions offer an effective forum for the exchange of information and a means to communicate ideas, research, and programs. Posters will be grouped by topics for the convenience of those attending the sessions. Poster authors will present and discuss their results in these highly interactive sessions.
The posters will be arranged according to topics, sessions and will be consecutively numbered. As an example; Pharmacology PO-01-144: PO = poster, 01 = session 01, 144 = abstract 144 under the topic of Pharmacology.
The poster exhibition is open to all conference delegates on:
Sunday, 6 June 2010 from 19.30 to 21.30 h
Monday, 7 June 2010 from 09.00 to 17.00 h
Tuesday, 8 June 2010 from 09.00 to 17.00 h
Wednesday, 9 June 2010 from 09.00 to 17.00 h
Information about set up and removal of posters: in accordance with your abstract notification in March 2010
The height of the poster walls is height 1,50 m and width is 0,95 m, portrait style. Material for attaching the posters to the poster walls are available at the poster service desk in the poster area.
For the writing on your posters please use large, semi-bold letters, at least 5 mm high, it should be easily readable at a distance of 2 - 3 m. Our staff stationed at the Hong Kong Convention and Exhibition Centre at the main entrance will be on hand to answer any questions you might have.
With kind regards,
CINP Congress Secretariat